Events
The Events area allows Social Coaches and Stakeholder Partners to create and promote events within Community Campuses and is therefore one of the most important areas of the Portal.
When Events are created in the Groups, the Event will appear in the Group Stream, and the other Portal Stream/Events areas. The Event Visibility can be 'Public', 'Community' and 'Group Members', we recommend making all events 'Public'.
Do not upload any pictures of children and young without Parent/Guardian permission.
Please use the following instructions to create Events:
1. Go to your Community Campus Group
2. In the Group, Click on the Events tab in the Group Menu
3. In the Events Area, Click on 'Create Event'
4. Add Basic Information
4.1 Type - the topic can be one 'type' or a combination of types 'Stakeholder Meeting', 'SCLP Workshop' or 'Youthwise Activity'
4.2 Title - a short, catchy and descriptive title
4.3 Upload an Image - this will be cropped to: a. 'Large' Header; and b. 'Small' Side Image
5. Add a Description of the Event
5.1 Either a Written description or an Event Poster/Flyer can be provided for this
- External Web Links for further information can be included in the written description
- Additional Media, such as, a photo or video, or embed a video from YouTube or Vimeo, can be included
6. Add Date & Time of the Event
6.1 Start Date & Time
6.2 End Date & Time
6.3 Time Zone (if not UTC/UK Time Zone)
Participants will be able to add the event to their Google Calendar and/or other Digital Calendars.
7. Add Tags
7.1 Community Campus - e.g. Birmingham Community Campus
7.2 UK Country or Region (UK only) - e.g. West Midlands
7.3 Country - e.g. United Kingdom
7.4 Continent - e.g Europe
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8. Add Event Location
8.1 Main Location, e.g. Birmingham City University
8.2 Country, e.g. United Kingdom
8.3 When the Country is selected a detailed address input will pop down with:
- Street Address / Post Town / Post Code
This will be GeoLocated to an Events Map on the Portal.
9. Set Access Permissions & Enrollment
9.1 Check Group - ensure the Event is in the correct group
9.2 Check Visibility - we recommend 'Public'
9.3 Choose if you would like participants to be able Enrol through the Portal
9.4 If you would like participants to Enrol through the Portal
9.4.1 Click on the 'Enable event Enrollment' Checkbox
9.4.2 Select if you would like participants to 'Enrol with or without a portal account'
9.4.3 Select 'Enrolment Method' - 'Open to Enroll', 'Request to Enroll' and 'Invite-Only'
9.4.4 Select if you would like to 'Allow non-group members to enroll or request to enroll
9.4.5 Select if you would like to 'send a confirmation email when a member enrolls'
9.4.6 Select if you would like to 'hide enrollments'
9.4.7 Select if you would like to 'Set a limit on the number of Enrollments'
10. Create Event - check everything before clicking on 'Create Event'
10.1 Your Event will then appear in the Group and on the Portal Streams
10.2 You can share the Event Link in Emails, on Social Media and Websites
